LMH chooses “paper free” video inventory format

lady margaret hall logoLady Margaret Hall College, Oxford University commissioned our paper free video inventory format for their undergraduate rooms for the 2015 student intake. The new format was developed to satisfy the college’s requirements to protect their on-site student accommodation through the use of video evidence.

In total there were around 370 rooms to film with the majority having an en suite facility. The work was carried out to a strict schedule to coincide with cleaning, re-decoration and various maintenance operations that were being undertaken during the summer break.

As there is no specific deposit scheme to adhere to, we devised a different inventory format which was essentially paper free! A mini website was developed that provided an index for each accommodation block allowing you to “drill down” to each individual room with its own password protected videos. Each high definition video was then presented to the new students as evidence of the quality and condition of the room and its contents.

Students were given a short grace period, after which the video’s were deemed to be accepted as a true reflection of the accommodation. Having developed and conducted a successful trial of the new format we believe it will be popular with other universities and institutions that provide in-house living facilities.

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